Privacy Policy
Last updated: June 7, 2026
MeetPilot ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we handle information when you use the MeetPilot Chrome extension.
1. What MeetPilot does
MeetPilot is a Chrome extension that reads Google Meet's native closed captions — the text that Meet already displays on your screen — and turns them into a searchable transcript, AI summary, attendance stats, and a meeting history you can revisit later. MeetPilot never joins your meeting as a participant and never records audio or video.
2. Information we collect
MeetPilot collects the following information during a meeting: the caption text displayed by Google Meet (including speaker labels and timestamps), notes and bookmarks you voluntarily create, and meeting metadata such as the meeting code and participant names shown in Meet's People panel. MeetPilot does not access your microphone, camera, screen, files, browsing history, or any other Chrome data.
3. How information is used
Caption text is displayed live in the side panel so you can follow the conversation. It is synced to a backend server where it is stored so you can revisit the meeting later, search the transcript, and generate an AI summary. The AI summary is produced by calling an OpenAI-compatible API provider; the API key is configured server-side and is never sent to your browser.
4. Where your data lives
MeetPilot stores all meeting data — transcripts, summaries, notes, bookmarks, and attendance records — in a database on a backend server. The backend is self-hosted by you or your organization; MeetPilot does not operate a central cloud database. You control where the data resides and who has access.
5. Data sharing
MeetPilot does not sell, rent, or share your data with third parties. The only external service involved is the OpenAI-compatible AI provider you configure — and only the meeting transcript text is sent to that provider, solely for the purpose of generating a summary. No personal identifiers, meeting URLs, or device information is included in that request.
6. Security
Access to the backend is protected by per-device authentication via single-use invite tokens. Communication between the extension and the backend occurs over HTTPS. We recommend you secure your backend server with TLS and keep your AI API key confidential.
7. Your rights
You can delete any meeting and all associated data (transcript, summary, notes, stats) at any time from the History panel. Deletion is permanent and cascading — all related records are removed from the database immediately. You can also export your meeting transcript as Markdown at any time.
8. Changes to this policy
We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated date. Continued use of MeetPilot after changes constitutes acceptance.
9. Contact
If you have questions about this Privacy Policy, please open an issue on our GitHub repository or contact the project maintainer.